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Portable Dictation
Being productive when others are unproductive

You decide when, where and how you dictate with a Digital Voice Recorder.
 
The versatility of the Olympus Digital Voice Recorders means you can capture every moment in high quality.

DS-9000

Brand: OLYMPUS
Product Code: DS-9000
Availability: Current
PID (Composite): 02A5
PID (Storage): 02A4

DS-9000
DS-9000
Easy to use, Fast and Reliable

Portable dictation with the DS-9000 is fast and easy-to-use. Aided by the ODMS software, download and sending rules can be configured to suite complex workflows. An efficient mobile dictation device.

Capture your voice with enhanced clarity.
Two-microphone System
Intelligent
Two-microphone system

The omni-directional microphone system actively monitors and analyses phrase differences from various sources. The intelligent Two-microphone system employs directionality modes, ensuring high-quality recordings in every environment.

Noisy environment, Quiet environment, Conference Recording... Capture every moment in high quality.
Long Life
Long Life
Rechargeable
Lithium‑Ion battery

≈56 hours Recording time
≈2 hours charging time (AC Adapter)
Exchangeable battery

The powerful 1350mAh LI‑92B battery used in our DI compact cameras has been chosen for its superior performance.
Security
High Security
Essential security for Professional Dictation

AES 256-bit encryption securely protects your data.

PIN lock prevents unauthorised access to your device.

Data Loss Prevention protects sensitive data in your workplace.

Protect confidential information with data security you can rely on.
Robust
Robust
Impact-resistant body

The body is designed to withstand external shock. An optical slide switch on rubber rollers; allows a precise, virtually noise-free operation, while also minimising wear and improving reliability.
A safe investment for many years to come.

Every detail goes through an extensive quality check.
DS-9000
Two-microphone System
Long Life
Security
Robust
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Olympus Menu Links
DS-9000
DS-9000
Resources
The latest firmware,
software, tools and guides...

The images in this article may vary for each mobile recorder however the button layout and instructions are very much the same.

Insert the battery

Quick Start guide for Authors DS 9500 1

  1. Lightly press down on the battery cover release button, then open the battery cover.
  2. Insert the battery, observing orientation.
    Quick Start guide for Authors DS 9500 2
  3. Slide the cover back until it clicks into position.
  4. Connect the USB cable to the recorder to charge the battery.

Charge via USB

Connecting the Docking Station

The DS-9500 is supplied with the docking station. The DS-9000 and DS-2600 will have a USB cable to connect to the computer.

  • Connect the smaller end of the USB lead to the back of the dock. Connect the larger end to the computer.

Quick Start guide for Authors DS 9500 3

  • Connect the power supply to the small round socket. 

 Quick Start guide for Authors DS 9500 4

Getting Familiar with the Device

Quick Start guide for Authors DS 9500 5

1 Earphone jack  15 OK/MENU button 
2 Built-in 2nd microphone (L) 16 Fast forward button
3 Display 17 Erase button
4 Programmable smart (F1,F2,F3) buttons  18 POWER (ON/OFF) switch
5 + Volume button  19 Battery cover release button
6 Rewind button 20 Battery cover
7 - Volume button 21 Docking station connector
8 Built-in speaker 22 USB connector
9 SD card slot 23 Foot switch connector
10 Microphone jack 24 AC adaptor jack
11 Built-in main microphone (R) 25 USB connector (micro-B)
12 NEW button 26 Ethernet cable connector (To use Ethernet, connect the bundled AC adaptor to CR21)
13 LED Indicator light 27 Connector 
14 Slide (REC/STOP/PLAY/REV) switch 28 Security slot

How to create a new dictation

  • Power on the device.
  • If there are any dictations already on the device, press the “NEW” button once the device loads to the main display to create a new dictation.

Quick Start guide for Authors DS 9500 6

  • Move the slide switch in to the “REC” position to begin recording. The LED will illuminate red.

Quick Start guide for Authors DS 9500 8

How to pause during a dictation

  • Should you need to pause the current dictation, move the slide switch into the “STOP” position.
  • When you are ready to resume the dictation, move the slide switch in to the “REC” position.

How to finish a dictation

  • Move the slide switch to the “STOP” position. At this point, you can connect the device to the PC and download your dictations. Alternatively you can continue creating more dictations by pressing "NEW".

How to review a dictation

  • If you need to review a dictation, for example, if you have been interrupted by the telephone, move the slide switch in to the “STOP” position to stop dictating the current dictation
  • Move the slide switch in to the “REV” position to review the dictation.
  • Release the slide switch to go to the “PLAY” position when you have reviewed far enough in to the dictation.The dictation will automatically play back to the end.

How to navigate between dictations

  • Press the "Rewind" button twice to go to the previous file or press the "Fast Forward" button twice to go to the next file.

Overwriting part of a dictation

  • Press the "Fast Forward" or "Rewind" button to select the dictation you want to edit.
  • Move and hold the slide switch to the “REV” position until you are at the point in the dictation which you want to overwrite.
  • Move the slide switch in to the “STOP” position and confirm you are at the correct point in the recording.
  • Move the slide switch in to the “REC” position to start overwriting the dictation.
  • Move the slide switch in to the “STOP” position to stop overwriting the dictation.

How to erase files

  • Please note when a file is erased it can't be restored.
  • Press the "Fast Forward" or "Rewind" button to select the file you want to erase.
  • Press the “ERASE” button and press “+” to select File Erase. 

Quick Start guide for Authors DS 9500 9

  • Press “+” to select “Start” and then Press "OK/MENU" button. The display changes to Erase! and erasing will start and then will display Erase Done.

Quick Start guide for Authors DS 9500 10

How to insert a recording

  • Press the "Fast Forward" or "Rewind" button to select the dictation you want to edit.
  • Move the slide switch to "REV" to review the recording.
  • Release the slide switch to go to "PLAY" position when you are at the point you want to insert the recording.
  • While its playing the file press the "F1" button to insert an additional recording. The display will show Insert Rec?

Quick Start guide for Authors DS 9500 11

  • Move the slide switch to the "REC" position to start inserting the additional recording. The display will show Insert Rec and the recording time.  

Quick Start guide for Authors DS 9500 12

  • Move the slide switch to the "STOP"position to stop inserting the additional recording.
  • Then press "F3" to exit insert recording mode

Partial erase

  • Move the slide switch to "REV" to review the recording
  • Release the slide switch to go to "PLAY" position when you are at the point to erase
  • While its playing press the "ERASE" button. The display will show Erase Start.

Quick Start guide for Authors DS 9500 13

  • The file will continue playing when you have reached the end point that you want to erase press "ERASE" to confirm.
    • If you press the "F1" button, playback will skip back and restart from the partial erase starting point. Playback will continue until the end of the file or until the partial erase ending point is confirmed.
    • If you press the "F2" button, playback will skip to the end of the file.
  • The erase starting point time and the ending point time will be display will alternate for 8 seconds. To confirm the partial erase Press the "ERASE" button or if you wish to cancel it press "F3".

Quick Start guide for Authors DS 9500 14Quick Start guide for Authors DS 9500 15

  • If you start the partial erase the display changes to Partial erasing and then change to Partial erase completed.                        

Quick Start guide for Authors DS 9500 16Quick Start guide for Authors DS 9500 17

Send your dictations

Once you have created your recordings you can send your recordings from the recorder or download the files into the software and send them via the following methods. If you are using the DS-9500/DS-9000 it will come with ODMS R7 software has automated functions which can be configured for a seamless workflow. If you have the DS-2600 it will come with the DSS Player Standard software.

ODMS R7

DSS Player Standard

Further information

If you want to know about the Olympus software please take a look at the ODMS R7 GUI Overview and the DSS Player Standard Overview.

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For over 50 years, Olympus has been a trusted partner to medical, legal, financial, government and other sectors,
providing
superb
exceptional
world-class
superb
Professional Dictation devices that can be adapted to your individual needs
and make your workflows more efficient.
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Why purchase an Olympus Dictation Solution?
Why purchase an
Olympus Dictation Solution?

Olympus Professional Dictation provides you with a stable and secure solution that lasts a lifetime...

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Always up to date

Free lifetime updates ensure you have access to the latest features, bug fixes and security updates. Meaning you can reap the benefits of a subscription model, without the continual cost!

Always up to date

Free lifetime updates ensure you have access to the latest features, bug fixes and security updates. Meaning you can reap the benefits of a subscription model, without the continual cost!

Regular updates and new features, year by year. Helps keep your software compatible with the latest operating systems and technological advances.

Compatible - Future proof
Compatible - Future Proof

Regular updates and new features, year by year. Helps keep your software compatible with the latest operating systems and technological advances.

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Use on all your computers

A very simple licensing model means you can install your software on as many computers as you like.

Easy to Install, even Easier to Use!

You can be up and running on any computer in the space of minutes.
You just need your license key.

Use on all your computers

A very simple licensing model means you can install your software on as many computers as you like.

You can be up and running on any computer in the space of minutes.
You just need your license key.

Easy to Install, even Easier to Use!
Slide 1
No Ongoing Costs

When you purchase an Olympus product it's yours. Forever.
Don't worry about any ongoing subscriptions, high running costs or unexpected loss of service.

No Ongoing Costs

When you purchase an Olympus product it's yours. Forever.
Don't worry about any ongoing subscriptions, high running costs or unexpected loss of service with Olympus.

We provide FREE lifetime technical support for all products.

Not just any support. OPDSupport!

Unparalleled Support
Unparalleled Support

Olympus provides FREE lifetime technical support for all products.

Not just any support. OPDSupport!

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Carefully Engineered

Olympus hardware is designed with exceptional ergonomics in mind: their shape, button placement and weight distribution have been carefully engineered for hours of comfortable use

Carefully Engineered

Olympus hardware is designed with exceptional ergonomics in mind: their shape, button placement and weight distribution have been carefully engineered for hours of comfortable use

Renowned for reliability, Olympus has been a trusted partner to medial, legal, financial and government for over 50 years. Each product has been through an extensive quality check, providing a safe investment for many years to come.

Excellent Durability
Excellent Durability

Renowned for our reliability, Olympus has been a trusted partner to medial, legal, financial and government for over 50 years. Each product has been through an extensive quality check, providing a safe investment for many years to come.

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Extensive Knowledgebase

With over 700 e-learning articles in our ever growing knowledgebase...
Step by step guides, video tutorials and technical information, are just a click away.

Extensive Knowledgebase

With over 500 e-learning articles in our ever growing knowledgebase...
Step by step guides, video tutorials and technical information, are just a click away.

The OPDSUPPORT.COM website has it all...
Easy to use downloads, Developer Program, Useful Services,
Volume Licensing, Helpful Licensing Tools and much more!

Intuitive Tools
Intuitive Tools

The OPDSUPPORT.COM website has it all...
Easy to use downloads, Developer Program, Useful Services, Volume Licensing, Helpful Licensing Tools and much more!

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Good to know
Licensing

The Olympus software is concurrently licensed per user.

This means you can install the software on as many computers as you like; but only one copy can be in use at any one time (One license per user).
Licensing models may vary between software and installation modes.
See our licensing page for more info.

Lifetime

Lifetime means for the lifetime of the product.

For example, our ODMS R6 users enjoyed six years of free updates, and even after we stopped development, the software was theirs to keep and use; no reoccurring subscription cost or service cuts.

Software

The page only applies to currently supported, desktop software. Use this page to check support status on a version of software.
(The Olympus Dictation Delivery Service is a yearly subscription based platform)

Support

Unparalleled support from OPDSupport
For supported products only, check this page for support status.

Wired Dictation Download
Via USB
Professional Audio Recording
Set index marks Up to 32 per file
VCVA
Mic Sensitivity High / Middle / Low
Microphone Shock absorber
Recording Modes Quiet Environment / Noisy Environment / Conference
Triple layer studio grade pop filter
Directional Stereo Conference Recording
Intelligent Two-microphone System
Workflow
Pending
Priority
Option items (per Worktype) 10
Worktypes 20
Author IDs 10
Professional Dictation Features
Audio file editing Insert / Overwrite / Append / Partial Erase
Shock Proof 1.5 meters
Hands-free transcription Requires CR21/CR15 & RS31H/RS28H
Hands-free recording Requires CR21/CR15 & RS31H/RS28H
Function buttons 3
Optical 4 Position Slide Switch
Playback function
File Operation Forward/Reverse Skip, Fast forward/rewind, Skip playback
Playback speed Slow (x0.5) / Normal / Fast (x1.5)
Data Organisation
Folder names changeable
Files per Folder 200
Folders 7
Audio Codecs
MP3 ✔ (Record/Append only)
PCM (WAV) ✔ (Record/Overwrite/Insert only)
DSS Classic
DSS Pro (DS2)
Data Security
Data Loss Prevention (DLP)
PIN Code lock
128bit AES Encryption ✔ (DSS Pro)
256bit AES Encryption ✔ (DSS Pro)
Power
AC adapter A517 / F-5AC
Standard Voltage 3.6v
Power Save
Battery Capacity 1350mAh
Power Source LI-92B (Rechargeable Lithium‑Ion battery)
Charging Time ≈2 hours (AC Adapter) / ≈4 hours (via USB)
Recording Time DSS ≈ 52h / PCM ≈ 56h / MP3 ≈ 55h
USB Functionality
USB connection type Type B (micro USB)
USB Classes USB Audio class / Storage
USB Speed USB 2.0 High Speed
Specialised features for medical environment
Chemical resistance Ethanol / Isopropanol
Storage
Recording Time (by capacity) 2GB = DSS Pro QP ≈ 163h / DSS Pro SP ≈ 334h
Recording Time (by capacity) 2GB = PCM 22.05kHz Stereo ≈ 6.5h / PCM 22.05kHz Mono ≈ 13h
Recording Time (by capacity) 2GB = MP3 128kbps Stereo ≈ 36h / MP3 64kbps Mono ≈ 72h
External SD-Card slot Supports 4 -32GB
Built-in Memory 2GB
Interfaces Input
Microphone Jack 3.5mm, impedance 2 kΩ
Interfaces Output
Earphone jack 3.5mm, impedance 8Ω or more
Display
Display Backlit LED (White)
Display Size 36.72mm x 48.96mm / 2.4"
Resolution 240 x 320 pixels
Display Type Full colour TFT Display
Software
SCP Client
Device Customisation Program (DCP)
DSS Player for Mac Version 7.6 or higher
Olympus Dictation Management System Release 7 (ODMS R7)
Languages
RU
SV
PL
NL
IT
FR
ES
EN
DE
DA
CS
Environment
Mac OS X 10.10 - 11.0
Windows Server OS Windows Server 2012 / 2012R2 / 2016 / 2019
Windows Client OS Windows 8 / 8.1 / 10 Home, Pro and Enterprise
Remote Desktop Services (Workgroup only)
VMware (Workgroup only)
Citrix (Workgroup only)
Temperature 0 ‑ 42°C (operation) / 5 ‑ 35°C (charging)
Box Contents
KP21 USB cable Included in Premium Edition kits
CR15 Docking Station Included in Premium Edition kits
CS151 Carrying Case
KP30 Micro USB Cable
AC Adaptor Included in Premium Edition kits
ODMS R7 Dictation Module / DSS Player for Mac license Included in Premium and Standard Edition kits
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