If you have any queries we are still available to assist you during these uncertain times.


Step by step guides, videos tutorials and technical information


Fields are used in document templates to make voice recognition quicker and easier. Fields are always shown in square brackets on the document template.

There are two types of fields for use with speech recognition:

Custom Field: This is any field that you might add to the template in order to fill it in more quickly e.g. [My Client's name] or [Add summary here]. They can be selected by saying “Next Field”/”Previous Field” during speech recognition.

Using Fields 1

Note: Custom fields can only be used with Real-time VR as they require the user to navigate to them during dictation by saying “Next Field” or pressing a button on their device.

Information Field: An information field can be used to tell ODMS to insert information from the dictation, or set the starting point of speech recognition.

Template File

Using Fields 2


ODMS Real-time VR Window

Using Fields 3

Configuring Fields

using fields r7 template

Information Fields

  • Create your document template as per the steps outlined earlier and then open it in Word Pad to add fields.

Using Fields 4 

  • Keeping the document open, go to ODMS and click on the Fields button in the main window. The fields dialogue will appear.

Using Fields 5

  • Click the document window so that ODMS knows where to insert the fields. The target window field will change to reflect this.

Using Fields 6

  • Choose the field you wish to add from the list, and click Add. The field will appear in the document at the cursor position.

Using Fields 7

NOTE: This text can be moved or typed manually, as long as the spelling and structure of the field is identical to that of ODMS.

  • Once you've added all of the required fields click Ok to close the fields dialogue.
  • Save the file as an RTF document and associate it via the Voice Recognition > Template menu. Follow the guide here on associating document templates.



ODMS R7 Software is at the heart of an Olympus Dictation Solution. Scalable for small and large offices using standalone or workgroup modes.


ODMS R6 provides dictation technology for professional environments. Scalable for small and large offices using standalone or workgroup modes.

DSS Player Standard

DSS Player Standard Release 2 is ideal for individual users to small offices.

DSS Player for Mac

DSS Player for Mac combines a dictation and secretary solution. Allowing recording, playback, organising and editing of voice files.


Dictate whenever and wherever with Olympus smartphone dictation solutions for iOS and Android devices.

Articles that apply to multiple products


Get in touch!


Photo 0345 521 8588 UK
Photo 00 44 1582 483320 ROI
Photo 00800 7000 1000 EMEA