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Step by step guides, videos tutorials and technical information

Automatically send dictation via email

The ODMS software can be configured to automatically email a dictation to recipient(s) immediately after downloading the file.

Note: This feature requires that an Email profile is configured in ODMS. See Email Setup for instructions.

How to enable Auto-email

  • Go to Tools > Options > Folder Design.
  • Select a folder, for example, Folder A. Any files downloaded to the folder will be sent automatically.
    • Note: Selecting Download Tray will automatically apply the setting to Folders A-G.

enabling automatic sending email 1

  • In the Send via Email field click on the ... button.
  • Enter the recipients, a subject and a message.
    • NOTE: Click TO, CC or BCC to open your address book and specify the recipients.

enabling automatic sending email 2

  • Tick the Automatically send the message tick-box.
  • A confirmation dialogue can also be enabled so that ODMS will display a prompt asking if the files should be sent or not after being successfully downloaded.
  • Then click OK
  • Next click on the Email/FTP tab
  • select Send/Receive from the list
  • Tick the box automatically send files via E-mail/FTP
  • Select Send files in the Outbox immediately

enabling automatic sending email 3

  • Click OK to apply the settings.


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