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Quick Start Guide for Authors (Mobile Recorder)

DS-9500/DS-9000/DS-2600

This article goes through the basics of using your mobile recorder.

The images in this article may vary for each mobile recorder however the button layout and instructions are very much the same.

Insert the battery

Quick Start guide for Authors DS 9500 1

  1. Lightly press down on the battery cover release button, then open the battery cover.
  2. Insert the battery, observing orientation.
    Quick Start guide for Authors DS 9500 2
  3. Slide the cover back until it clicks into position.
  4. Connect the USB cable to the recorder to charge the battery.

Charge via USB

Connecting the Docking Station

The DS-9500 is supplied with the docking station.

  • Connect the smaller end of the USB lead to the back of the dock. Connect the larger end to the computer.

Quick Start guide for Authors DS 9500 3

  • Connect the power supply to the small round socket. 

 Quick Start guide for Authors DS 9500 4

Getting Familiar with the Device

Quick Start guide for Authors DS 9500 5

1 Earphone jack  15 OK/MENU button 
2 Built-in 2nd microphone (L) 16 Fast forward button
3 Display 17 Erase button
4 Programmable smart (F1,F2,F3) buttons  18 POWER (ON/OFF) switch
5 + Volume button  19 Battery cover release button
6 Rewind button 20 Battery cover
7 - Volume button 21 Docking station connector
8 Built-in speaker 22 USB connector
9 SD card slot 23 Foot switch connector
10 Microphone jack 24 AC adaptor jack
11 Built-in main microphone (R) 25 USB connector (micro-B)
12 NEW button 26 Ethernet cable connector (To use Ethernet, connect the bundled AC adaptor to CR21)
13 LED Indicator light 27 Connector 
14 Slide (REC/STOP/PLAY/REV) switch 28 Security slot

How to create a new dictation

  • Power on the device.
  • If there are any dictations already on the device, press the “NEW” button once the device loads to the main display to create a new dictation.

Quick Start guide for Authors DS 9500 6

  • Move the slide switch in to the “REC” position to begin recording. The LED will illuminate red.

Quick Start guide for Authors DS 9500 8

How to pause during a dictation

  • Should you need to pause the current dictation, move the slide switch into the “STOP” position.
  • When you are ready to resume the dictation, move the slide switch in to the “REC” position.

How to finish a dictation

  • Move the slide switch to the “STOP” position. At this point, you can connect the device to the PC and download your dictations. Alternatively you can continue creating more dictations by pressing "NEW".

How to review a dictation

  • If you need to review a dictation, for example, if you have been interrupted by the telephone, move the slide switch in to the “STOP” position to stop dictating the current dictation
  • Move the slide switch in to the “REV” position to review the dictation.
  • Release the slide switch to go to the “PLAY” position when you have reviewed far enough in to the dictation.The dictation will automatically play back to the end.

How to navigate between dictations

  • Press the "Rewind" button twice to go to the previous file or press the "Fast Forward" button twice to go to the next file.

Overwriting part of a dictation

  • Press the "Fast Forward" or "Rewind" button to select the dictation you want to edit.
  • Move and hold the slide switch to the “REV” position until you are at the point in the dictation which you want to overwrite.
  • Move the slide switch in to the “STOP” position and confirm you are at the correct point in the recording.
  • Move the slide switch in to the “REC” position to start overwriting the dictation.
  • Move the slide switch in to the “STOP” position to stop overwriting the dictation.

How to erase files

  • Please note when a file is erased it can't be restored.
  • Press the "Fast Forward" or "Rewind" button to select the file you want to erase.
  • Press the “ERASE” button and press “+” to select File Erase. 

Quick Start guide for Authors DS 9500 9

  • Press “+” to select “Start” and then Press "OK/MENU" button. The display changes to Erase! and erasing will start and then will display Erase Done.

Quick Start guide for Authors DS 9500 10

How to insert a recording

  • Press the "Fast Forward" or "Rewind" button to select the dictation you want to edit.
  • Move the slide switch to "REV" to review the recording.
  • Release the slide switch to go to "PLAY" position when you are at the point you want to insert the recording.
  • While its playing the file press the "F1" button to insert an additional recording. The display will show Insert Rec?

Quick Start guide for Authors DS 9500 11

  • Move the slide switch to the "REC" position to start inserting the additional recording. The display will show Insert Rec and the recording time.  

Quick Start guide for Authors DS 9500 12

  • Move the slide switch to the "STOP"position to stop inserting the additional recording.
  • Then press "F3" to exit insert recording mode

Partial erase

  • Move the slide switch to "REV" to review the recording
  • Release the slide switch to go to "PLAY" position when you are at the point to erase
  • While its playing press the "ERASE" button. The display will show Erase Start.

Quick Start guide for Authors DS 9500 13

  • The file will continue playing when you have reached the end point that you want to erase press "ERASE" to confirm.
    • If you press the "F1" button, playback will skip back and restart from the partial erase starting point. Playback will continue until the end of the file or until the partial erase ending point is confirmed.
    • If you press the "F2" button, playback will skip to the end of the file.
  • The erase starting point time and the ending point time will be display will alternate for 8 seconds. To confirm the partial erase Press the "ERASE" button or if you wish to cancel it press "F3".

Quick Start guide for Authors DS 9500 14Quick Start guide for Authors DS 9500 15

  • If you start the partial erase the display changes to Partial erasing and then change to Partial erase completed.                        

Quick Start guide for Authors DS 9500 16Quick Start guide for Authors DS 9500 17

Send your dictations

Once you have created your recordings you can send your recordings from the DS-9500 or download the files into the software and send them via the following methods. The ODMS R7 software has automated functions which can be configured for a seamless workflow.

Further information

If you want to know about the Olympus software please take a look at the ODMS R7 GUI Overview.

DS-7000/DS-5500/DS-5000

This article goes through the basics of using your mobile recorder.

The images in this article may vary for each mobile recorder however the button layout and instructions are very much the same.

Insert the battery

quick start guide for authors mobile recorders DS7000 1

  1. Lightly press down on the battery cover release button, then open the battery cover.
  2. Insert the battery, observing orientation.

    quick start guide for authors mobile recorders DS7000 2

  3. Slide the cover back until it clicks into position.

Connecting the Docking Station

The DS-7000 is supplied with the docking station however, the docking station is an optional item which can be purchased separately for other compatible recorders.

  • Connect the smaller end of the USB lead to the back of the dock. Connect the larger end to the computer.

quick start guide for authors mobile recorders DS7000 3

  • Connect the power supply to the small round socket.

quick start guide for authors mobile recorders DS7000 4


Getting Familiar with the Device

quick start guide for authors mobile recorders DS7000 5

1 SD card slot 12 Rewind button
2 Microphone 13 Volume - button
3 NEW button 14 Speaker
4 Slide switch (REC / STOP / PLAY / REV) 15 Battery cover
5 ERASE button 16 Battery cover release button
6 Record indicator light 17 POWER (ON/OFF) switch
7 Display 18 Earphone jack
8 Volume + button 19 Microphone jack
9 Fast Forward 20 USB connector
10 OK / MENU button 21 Docking station connector
11 Function (F1,F2,F3) buttons  

How to create a new dictation

  • Power on the device.
  • If there are any dictations already on the device, press the “NEW” button once the device loads to the main display to create a new dictation.

quick start guide for authors mobile recorders DS7000 7

  • Move the slide switch in to the “REC” position to begin recording. The LED will illuminate red.

quick start guide for authors mobile recorders DS7000 10

How to pause during a dictation

  • Should you need to pause the current dictation, move the slide switch into the “STOP” position.
  • When you are ready to resume the dictation, move the slide switch in to the “REC” position.

How to finish a dictation

  • Move the slide switch to the “STOP” position. At this point, you can connect the device to the PC and download your dictations. Alternatively you can continue creating more dictations by pressing "NEW".

How to review a dictation

  • If you need to review a dictation, for example, if you have been interrupted by the telephone, move the slide switch in to the “STOP” position to stop dictating the current dictation.
  • Move the slide switch in to the “REV” position to review the dictation.
  • Release the slide switch to go to the “PLAY” position when you have reviewed far enough in to the dictation. The dictation will automatically play back to the end.

How to navigate between dictations

  • Press the "Rewind" button twice to go to the previous file or press the "Fast Forward" button twice to go to the next file.

Overwriting part of a dictation

  • Press the "Fast Forward" or "Rewind" button to select the dictation you want to edit.
  • Move and hold the slide switch to the “REV” position until you are at the point in the dictation which you want to overwrite.
  • Move the slide switch in to the “STOP” position and confirm you are at the correct point in the recording.
  • Move the slide switch in to the “REC” position to start overwriting the dictation.
  • Move the slide switch in to the “STOP” position to stop overwriting the dictation.

How to erase files

Please note when a file is erased it can't be restored.

  • Press the "Fast Forward" or "Rewind" button to select the file you want to erase.
  • Press the “ERASE” button and press “+” to select File Erase. Erase in Folder means all files in the folder will be erased.

quick start guide for authors mobile recorders DS7000 12

  • Press “+” to select “Start” and then Press "OK/MENU" button. The display changes to Erase! and erasing will start and then will display Erase Done.

quick start guide for authors mobile recorders DS7000 19

How to insert a recording

  • Press the "Fast Forward" or "Rewind" button to select the dictation you want to edit
  • Move the slide switch to "REV" to review the recording
  • Release the slide switch to go to "PLAY" position when you are at the point you want to insert the recording.
  • While its playing the file press the "F1" button to insert an additional recording. The display will show Insert Rec?

quick start guide for authors mobile recorders DS7000 13

  • Move the slide switch to the "REC" position to start inserting the additional recording. The display will show Insert Rec and the recording time

quick start guide for authors mobile recorders DS7000 14

  • Move the slide switch to the "STOP"position to stop inserting the additional recording.
  • Then press "F3" to exit insert recording mode

Partial erase

  • Move the slide switch to "REV" to review the recording
  • Release the slide switch to go to "PLAY" position when you are at the point to erase
  • While its playing press the "ERASE" button. The display will show Erase Start.

quick start guide for authors mobile recorders DS7000 20

  • The file will continue playing when you have reached the end point that you want to erase press "ERASE" to confirm.
    • If you press the "F1" button, playback will skip back and restart from the partial erase starting point. Playback will continue until the end of the file or until the partial erase ending point is confirmed.
    • If you press the "F2" button, playback will skip to the end of the file.
  • The erase starting point time and the ending point time will be display will alternate for 8 seconds. To confirm the partial erase Press the "ERASE" button or if you wish to cancel it press "F3".

quick start guide for authors mobile recorders DS7000 21quick start guide for authors mobile recorders DS7000 22

  • If you start the partial erase the display changes to Partial erasing and then change to Partial erase completed.

 quick start guide for authors mobile recorders DS7000 23quick start guide for authors mobile recorders DS7000 24

Send your dictations

Once you have created your recordings you can download your recordings and send them via the following methods. The ODMS software has automated functions which can be configured for a seamless workflow however, Standard is the basic software so it doesn't offer as much automated functions.

  • Network Folder share (For ODMS users follow this guide here and for Standard users follow this guide here)
  • Email (For ODMS users follow this guide here and for Standard users follow this guide here)
  • FTP (For ODMS users follow this guide here)
  • Background speech recognition (For ODMS users follow this guide here)

Further information

If you want to know about the Olympus software please take a look at the ODMS R6 GUI Overview and the DSS Player Standard R2 Overview

DS-3500/DS-3400,DS-2500,DS-2400

This article goes through the basics of using your mobile recorder.

The images in this article may vary for each mobile recorder however the button layout and instructions are very much the same.

Insert the battery

quick start guide for authors mobile recorders DS3500 1

  1. Lightly press down on the battery cover release button, then open the battery cover.
  2. Insert the battery, observing orientation.

    quick start guide for authors mobile recorders DS3500 2

  3. Slide the cover back until it clicks into position.

Getting Familiar with the Device

DS-3500 Recorder

 

quick start guide for authors mobile recorders DS3500 3

 1 SD card slot 13 OK / MENU button
2 Microphone 14 Function (F1,F2,F3) buttons
3 NEW button 15 Rewind button
4 REC button
16 Volume - button
5 STOP button
17 Speaker
6 PLAY button
18 Battery cover
7 REV button
19 Battery cover release button
8 ERASE button 20 POWER (Power/Hold) switch
9 Record indicator light 21 Earphone jack
10 Display 22 Microphone jack
11 Volume + button 23 USB connector
12 Fast Forward 24 Docking station connector

DS-2500/DS-2400 Recorder

quick start guide for authors mobile recorders DS2500 1

1 SD card slot 13 Display
2 Microphone 14 Volume + button
3 NEW button 15 Fast Forward button
4 REC button
16 PLAY / OK button
5 REW button
17 Smart (F1, F2, F3) buttons
6 FF button
18 Rewind button
7 STOP button
19 Volume - button
8 Power / Hold switch
20 Speaker
9 Erase button
21 Battery cover
10 Earphone jack
22 USB connector
11 Microphone jack
23 Docking station connector
12 Record Indicator
24 Battery cover release button

How to create a new dictation

  • Power on the device.
  • If there are any dictations already on the device, press the “NEW” button once the device loads to the main display to create a new dictation.

quick start guide for authors mobile recorders DS7000 7

  • Push the “REC” button to begin recording. The LED will illuminate red.

quick start guide for authors mobile recorders DS7000 10

How to pause during a dictation

  • Should you need to pause the current dictation, press the “STOP” or "REC" button
  • When you are ready to resume the dictation, press the “REC” button.

How to finish a dictation

  • Press the “STOP” button. At this point, you can connect the device to the PC and download your dictations. Alternatively you can continue creating more dictations by pressing "NEW".

How to review a dictation

  • If you need to review a dictation, for example, if you have been interrupted by the telephone, Press the “STOP” button to stop dictating the current dictation.
  • Press and hold down the “REV”/"REW" button to review the dictation.
  • Let go of the "REV"/"REW" button to play the file.

How to navigate between dictations

  • Press the "Rewind" button twice to go to the previous file or press the "Fast Forward" button twice to go to the next file.

Overwriting part of a dictation

  • Press the "Fast Forward" or "Rewind" button to select the dictation you want to edit.
  • Press and hold the “REV”/"REW" button until you are at the point in the dictation which you want to overwrite.
  • Press the “STOP” button and confirm you are at the correct point in the recording.
  • Press the “REC” position to start overwriting the dictation.
  • Press the “STOP” position to stop overwriting the dictation.

How to erase files

Please note when a file is erased it can't be restored.

  • Press the "Fast Forward" or "Rewind" button to select the file you want to erase.
  • Press the “ERASE” button and press “+” to select File Erase. Erase in Folder means all files in the folder will be erased.

quick start guide for authors mobile recorders DS7000 12

  • Press “+” to select “Start” and then Press "OK/MENU" button. The display changes to Erase! and erasing will start and then will display Erase Done.

quick start guide for authors mobile recorders DS7000 19

How to insert a recording

  • Press the "Fast Forward" or "Rewind" button to select the dictation you want to edit
  • Press and hold the "REV"/"REW" button to review the recording
  • Let go of the "REV"/"REW" button when you are at the point you want to insert the recording.
  • While its playing the file press the "F1" button to insert an additional recording. The display will show Insert Rec?

quick start guide for authors mobile recorders DS7000 13

  • Press the "REC" position to start inserting the additional recording. The display will show Insert Rec and the recording time

 quick start guide for authors mobile recorders DS7000 14

  • Press the "STOP" position to stop inserting the additional recording.
  • Then press "F3" to exit insert recording mode

Partial erase

  • Press and hold down the "REV"/"REW" button to review the recording
  • Release the "REV"/"REW" button when you are at the point to erase
  • While its playing press the "ERASE" button. The display will show Erase Start.

quick start guide for authors mobile recorders DS7000 20

  • The file will continue playing when you have reached the end point that you want to erase press "ERASE" to confirm.
    • If you press the "F1" button, playback will skip back and restart from the partial erase starting point. Playback will continue until the end of the file or until the partial erase ending point is confirmed.
    • If you press the "F2" button, playback will skip to the end of the file.
  • The erase starting point time and the ending point time will be display will alternate for 8 seconds. To confirm the partial erase Press the "ERASE" button or if you wish to cancel it press "F3".

quick start guide for authors mobile recorders DS7000 21quick start guide for authors mobile recorders DS7000 22

  • If you start the partial erase the display changes to Partial erasing and then change to Partial erase completed.

 quick start guide for authors mobile recorders DS7000 23quick start guide for authors mobile recorders DS7000 24

Send your dictations

Once you have created your recordings you can download your recordings and send them via the following methods. The ODMS software has automated functions which can be configured for a seamless workflow however, Standard is the basic software so it doesn't offer as much automated functions.

  • Network Folder share (For ODMS users follow this guide here and for Standard users follow this guide here)
  • Email (For ODMS users follow this guide here and for Standard users follow this guide here)
  • FTP (For ODMS users follow this guide here)
  • Background speech recognition (For ODMS users follow this guide here)

Further information

If you want to know about the Olympus software please take a look at the ODMS R7 GUI overviewODMS R6 GUI Overview and the DSS Player Standard Overview.

If you are using ODMS and want to know about how to use the Speech Recognition features please take a look at the guide here.

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