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Commonly Used Settings:

• Auto Download – Automatically download dictations from the detected device.

• Advanced Download – Specify a folder where all dictations should be downloaded to.

• Auto Delete – After downloading the files from the recorder, the dictations will be deleted from the device automatically.

• Auto Rename – Automatically rename dictations to a chosen naming convention upon download.

• Folder Mapping – Change the download directory to a new location in your environment.

• Worktype – Configure worktypes to categorise dictations.

• Author ID – Add up-to 10 Personal Id's to each device.

• Auto Clean

• Backup

 

Enabling Auto Download

• Open the SCP

• Select the user/group that you wish to enable the Auto Download for.

• Choose the download tray or specific folder to enable Auto Download.

• Set the Option 'Auto-download' to 'Yes' and lock it.

• Click OK and apply.

 

 

Configuring Advanced Download

• Open the SCP

• Select the User that you wish configure the Advanced download options for.

• Go to Workflow > Download.

• From here you can choose to automatically download to a specific folder, or sort the dictations based on the Author ID.

• Lock and apply the settings.

• Click OK.

 

 

Enabling Auto-Delete From Device.

• Open the SCP

• Select the User or Group you wish to enable the setting for.

• Go into Workflow > Download.

• Choose the option to 'Delete the original files'. You can choose whether a confirmation dialogue is displayed or whether you want Locked files to be deleted as well.

• Lock and apply the settings.
   

Configuring Automatic Rename of Dictations.

• Open the SCP

• Choose the profile that you wish to configure.

• Go to workflow>Download.

• Tick the option to 'Rename Downloaded files with the set format'.

• Choose from the options available to customise the file name.

• Lock the setting and click Apply.

 

 

 

Re-mapping A Download Folder.

• Open the SCP

• Open the Folder Design section of the options.

• Select the user or group that you wish to configure.

• Select the folder that you wish to re-map.

• Select the 'Path' field and browse to your new location.

• Lock and Apply the settings.

 

 

Adding Worktypes

• Open the SCP

• Select the profile that you wish to configure.

• Go to Workflow > Worktype.

• Click 'Add'.

• Enter the Worktype ID and click OK.

• At this stage you can also configure the Bar-code settings or add an option item from this menu.

• Lock the setting and apply it.

 

 

 

Adding An Author ID to a Device.

• Open the SCP

• Select the user or group that you wish to add an Author ID to.

• Go into Workflow>Author.

• Click Add.

• Enter your Author Name. (Up-to 10).

• Lock and Apply the setting.

 

 

Enabling the 'Clean' Function

• Open the System Configuration Program.

• Select the user that you wish to enable the 'Clean' function for.

• Go into Folder > Options. Choose the folder you wish to enable Clean for, or choose the 'download tray' to enable the setting for all folders.

• Set 'Auto Clean' to Yes and Lock the setting.

• Choose the time period in which you want the Auto Clean to allow for.

 

 

• Click Apply > OK. This will now clear out any transcribed files from the download tray after a certain amount of time. This helps to get rid of any unwanted files and minimise clutter.

Maintaining a Backup of Dictations

• In the SCP, open the group that you wish to enable the backup function for.

• Change the setting 'Apply to Members' to Yes.

• In the path field, change the path to that of your backup location. Lock the setting.

• If you wish for backup files to be cleared after a certain amount of time. Enable the purge function and set it to your preferred time period. Lock the setting.

• Click on Apply > OK.

 

 

Finished.